New: the shop module — sell supplements and drinks with stock per branch. Talk to us
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Features
Members & QR Access Keys Subscriptions & remaining balances Check-in & attendance Classes, coaches & schedule Sales & applicants follow-up Accounts & reports Staff & payroll Shop & inventory Website for your gym Branches, users & permissions
GymSofto
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GymSofto Features

Everything GymSofto does for your gym

Ten connected modules that cover the whole day of a gym: from the applicant who calls, to the member who checks in, to the salary at the end of the month.

Members & QR Access Keys

Every member has an Access Key with a QR code. One scan opens the member, checks them in and shows what is left.

Details and screens

  • Scan to openScan the Access Key with any phone camera to open the member page right away.
  • Member numberEvery member gets an automatic member number starting from 1001 for quick search.
  • Full historySubscriptions, attendance, payments, classes and notes in one timeline.
  • Member self pageMembers see their expiry date and remaining sessions from their own Access Key.
  • How did they hear about youTrack referral sources, including the coach or member who brought them.
  • Member feedbackMembers send suggestions and complaints and you follow them up.

Subscriptions & remaining balances

Plans per branch, renewals in seconds, the remaining balance paid in stages with a payment history, and alerts before expiry.

Details and screens

  • Flexible plansPrice, number of sessions and duration per plan and per branch.
  • Fast renewalsRenew from the member page with the plan, coach or class and the sales person.
  • Remaining balancePay part now and the rest later — in one go or in stages, with every payment recorded.
  • Expiry alertsSee who is about to expire and who ended so you call them before they leave.
  • Day passes & visitsRecord walk-ins and day passes with their income.
  • New vs. renewalsReports that separate new members from renewals for every period.
  • Open membershipsA normal gym plan with no sessions: the member comes any time until the end date.
  • More than one subscriptionGym membership plus a boxing class, or a private trainer plus a class — each with its own end date and check-ins.
  • Services inside plansAdd massage, sauna, InBody or private sessions to a plan and track what every member used.
  • One plan for all branchesMake a plan or a coach for every branch, or for one branch only.
  • FreezePause a subscription for a while; the end date moves forward by itself.

Check-in & attendance

Check-in from the Access Key, sessions counted automatically, peak hours and daily reports.

Details and screens

  • One scan check-inNo typing, no mistakes — the Access Key knows the member and the active subscription.
  • Sessions countedRemaining sessions update with every check-in.
  • Peak hoursKnow your busiest hours and days to plan staff and classes.
  • Daily, monthly, yearlyReady reports for attendance and income for any day or month.
  • The right subscriptionA member with a gym membership and a class? Reception picks with one tap, and the best match is already marked.

Classes, coaches & schedule

Classes with their coaches, a weekly schedule on your website and live class sessions with attendance rate.

Details and screens

  • Weekly schedulePick the class and the time for every day — it shows on your website automatically.
  • Live sessionsA class session starts with the first check-in and you see who came and when.
  • Coach historySessions held, average attendance, attendance rate and busiest hours per coach.
  • Private trainingPrivate subscriptions linked to the coach with their own commission rules.

Sales & applicants follow-up

Every applicant is followed up, every subscription is linked to its sales person and commissions are calculated for you.

Details and screens

  • Applicants listEveryone who asked or applied from the website, with their interest level.
  • Follow-up logEvery call and note with the date and the sales person.
  • Members owned by salesRenewals go to the same sales person; hand over members when someone leaves.
  • CommissionsPercentage or fixed amount, for new members or renewals too.
  • Sales performanceNew members, renewals and value per employee compared to the last period.

Accounts & reports

Money in and out, expenses by category, what you owe and what is owed to you — for every branch.

Details and screens

  • Net at a glanceIncome, expenses and net with cash and visa split and a comparison to the previous period.
  • Where the money came fromNew subscriptions, renewals, remaining payments, visits and shop sales.
  • Expenses by categorySalaries, commissions, rent, bills — some are recorded automatically.
  • Branch by branchCompare the money in and out of every branch.
  • ExportExport to Excel for your accountant.

Staff & payroll

Salaries, sales commissions, coach percentages and payouts — with the expense recorded automatically.

Details and screens

  • EmployeesRoles, branches, hire and leave dates and salary history.
  • Coach pay rulesPer session, percentage of the subscription or a fixed monthly salary.
  • Due nowA clear list of who should be paid today and how much.
  • PayoutsPay part or all, with bonuses and deductions, and cancel if needed.

Shop & inventory

Sell supplements, drinks and accessories with a fast point of sale, stock per branch and suppliers.

Details and screens

  • Point of saleSearch or scan a barcode, sell to a member, walk-in or new customer.
  • Stock per branchQuantities, low stock alerts, transfers between branches and stock counts.
  • Purchases & suppliersRecord purchases with average cost and what you owe every supplier.
  • Returns & creditReturns with refunds, and sale on credit for subscribed members only.

Website for your gym

A ready website on your own domain with templates, a visual editor, your schedule and a subscribe form that feeds your applicants list.

Details and screens

  • Ready templatesPick a design and every page is ready: home, about, coaches, gallery, contact and subscribe.
  • Visual editorClick any text or image to change it and see it live.
  • Subscribe formVisitors apply from the website and appear in the applicants list for your sales team.
  • Your domainUse your own domain or a free subdomain.

Branches, users & permissions

Multi-branch from day one, a permission for every screen, devices control and notifications on every phone.

Details and screens

  • BranchesHead office sees everything; a branch user sees only their branch.
  • Screen permissionsTurn every screen on or off per user, or copy permissions from another user.
  • DevicesSee every device, who is online now, and sign out one device or all.
  • NotificationsNew members, payments, low stock and more — on the phone like an app.
  • Arabic & EnglishEvery user chooses the language; everything works right-to-left.

See GymSofto running for real

Open the live demo in one click, or talk to us and we set up your place with you.

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